The SR&ED Review Process

 EVAMAX is here to assist you through the SR&ED review process and increase your claim’s chance of acceptance.

There is a probability that your SR&ED submitted to CRA can be subject to a review by them to ensure that it meets the requirements of the Program. This can take one of three forms:

First-Time Claimant Advisory Service (FTCAS)


Claimant Advisory Service (CAS)


Full detailed technical and financial review

The FTCAS and CAS are more educationally focused sessions that intend to provide suggestions about the SR&ED program that may assist you in future claims. Your claim may be accepted as filed (AAF) for these reviews however, it is important to demonstrate compliance with the program requirements.

Full detailed technical and financial reviews focus on ensuring the eligibility of the claim with respect to the program requirements. The CRA reviewers will speak with your technical and financial staff and review the documentation and other supporting evidence that substantiate your claim.

The CRA may come to visit your premises to discuss the claim with you in more detail. The CRA’s Research and Technology advisor evaluates the technical aspect of the claim. The financial reviewer looks at the costs associated with the claim to ensure they are eligible SR&ED expenditures.

No matter the type of review, the EVAMAX team will represent & prepare you for CRA’s technical & financial reviews to demonstrate compliance and defend your claim. In fact, we put steps & best practices in place when we begin working with you to ensure the overall strength of the claim and maximize your refunds.

Supporting Documentation Needed

If your claim is selected for a detailed review, the CRA will ask for evidence to support your claim. The documentation would ideally be prepared and tracked while the SR&ED work was being performed. If you do not have documentation to support your claim, you risk the claim being rejected.

However, in our experience, we find that a lot of documentary evidence of SR&ED work is available within your existing business processes & tools. EVAMAX can help put in place or organize existing tools for effective SR&ED documentation best practices.

Examples of supporting evidence are:

Technical Documentation:

Financial Documentation:

Project or Experimentation plans

Contracts

Design, system architecture and source code (software development)

Records of resources allocated to the project, time sheets, activity records, payroll records

Design documents and technical drawings, project records, laboratory data, Test protocols, data, results, analysis and conclusions, professional publication

Purchase invoices and proof of payment

Photographs, videos, Prototypes, samples, scrap records

Accounting records

We understand that program compliance may be overwhelming and a distraction from your business focus. Which is why we emphasize working with your team to organize a custom system to make the SR&ED Claim process seamless.

Due to COVID-19 restrictions, the CRA has also introduced the use of remote methods to facilitate these reviews (e.g., video conference, conference calls).